Project Management Cycle

The BWC Project Management Cycle consists of four inter-related and inter-dependent phases as follows:

The    repeated sequence  and  linking  of  the distinct phases   of   the   project   cycle   are   presented above   in   a   logical   structure   that   allows for   transparency   and   ease   of   review.

Phase 1: Situational Analysis /Identification

  • Problem Analysis.
  • Stakeholder and Participation Analysis.
  • Objectives Analysis.
  • Strategy Analysis.
  • Previous   efforts   are   explored.
  • Feasibility Study/ Field Research.
  • All analysis   are  clearly   identified   providing   a   framework   for   Preparations and Project  Design by  exploring  the  modalities  of  intervention,  institutional   arrangements  and  the  legal  framework  among  others.
  • Generation of  initial project  design.

Phase 2: Preparations / Project Design

  • Detailed design of the Project addressing technical and operational aspects.
  • Appraisal: analysis of the Project from technical, financial, economic, gender, social, institutional and environmental perspectives.
  • Identification of practical and strategical needs of stakeholders.
  • Identification of project elements, external factors, and indicators.
  • Activity Scheduling- determining the sequence and dependency of activities, estimating their duration and assigning responsibility.
  • Resource Scheduling- developing input schedules and a working budget
  • Development of a Logical Framework Matrix- Defining project structure, testing its internal risk and assessment, and formulating measurable indicators of success.
  • Project Document Final Draft (following   a   format   acceptable   to   all   partners   with   detailed   budget   and   supporting  documentation).

Preparations and Project Design is a collaborative process including participants from all parties involved:  OPPF chapters, representatives of the Partner Country at the National, Regional and Local level, donor agencies, all organisations and institutions, and relevant specialists committed to the Project.

Phase 3: Implementation/Monitoring

  • Implementing   partners,   project   staff   and   all   participants.      Subcontracts   and   agreements   are   signed   and   all   activities   commence   according  to  the  work  plan  specified  in  the  project  document.
  • Monitoring and Review:    OPPF   headquarters   and   Kenya   office   staff   back-­stop   the   project   during   implementation.
  • Monitoring,  follow-up  and  review  of  the  project  activities against  the   indicators   detailed   in   the   project   document. Progress   reports   and   annual/mid-­term   reviews   also to be   prepared   to    record   and   measure   progress.

Phase 4: Evaluation/ Project Review

  • Project Completion and Evaluation: final  evaluation   (by   independent   evaluators)   and   project   termination   report   (by   the   project   manager)    to be   prepared   once   the   project   activities   are   completed.      All   parties will  take   part   in   the   preparation  of  the  final  report.
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